As you grow, the account should suit a team rather than one person’s login. A short set-up gives everyone the access they need with the controls a good finance function expects.
Team set-up
- Give each person their own login and a role that fits their job — signatory, payments, or read-only.
- Turn on dual approval for sensitive changes like bank details.
- Set drawdown caps so staff can handle routine draws but larger ones need a signatory.
- Point communications at a shared finance inbox so cover survives absences.
Keeping it clean
Run a quick access review each quarter to remove leavers and right-size roles, and glance at the activity log for anything unexpected. That combination — individual logins, least-privilege roles, approvals and reviews — is exactly the control environment an auditor likes to see, and it takes minutes to maintain.
Whenever a change touches money, access or your company’s data, we verify the request is genuinely from an authorised person before we act. We will never ask you to confirm full security details by email or phone to release information or push through a change — if a message pressures you to do that, treat it as suspicious and contact us to check.
See also: How to require two people to approve a change, How to set a drawdown approval limit for your team, How to run a quick access review.