On a revolving Flex facility you may draw several times for different reasons — stock one month, a VAT bill the next. Keeping a simple record of what each drawdown funded makes your accounts and decisions clearer.
A light record-keeping habit
- When you draw down, note the purpose against the date and amount in your own books.
- Use your account-level reference or cost code to tie the facility to the right project where possible.
- Match each drawdown on your statement to your note when you reconcile.
Why it helps
Linking finance to purpose shows you whether the borrowing is doing its job — funding genuine working-capital needs that pay back — and keeps your accounts meaningful. It also keeps borrowing disciplined: if you can’t name what a drawdown is for, it’s worth asking whether to make it. Keep the facility proportionate to turnover and every draw earns its place.
Most of this is self-service in your customer portal, which is the fastest route and available at any time. Where a change needs our team to verify it, we say so and give a realistic turnaround so you can plan around it.
See also: How to add a PO or cost code to your account, How to reconcile a statement in your accounting software, How to request a Flex drawdown.